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How Intelligent Search Solutions Transform Enterprise Data Management

January 27, 2022 No Comments

Featured article by Nathan Lewis

6470335 Document Management Data System Business Internet Technology Concept

Information searching is all about finding the right answers to data seeking questions.

Intelligent searching eradicates data silos from occurring and allows employees and customers to find the relevant information they require – both swiftly and efficiently.

Most contemporary enterprises are saturated with digital information. It is inefficient and counterproductive to have workers squandering their valuable time searching for the right data or recreating existing content. If everyone can find the answers they are seeking, it frees their time to be more effective when they need to be. Intelligent searching and digital content analytics are not just about supporting individuals to find data items, it is about helping enterprises unlock the full potential of their unstructured digital data – images, text, video and voice. Combining machine learning and natural language processing with intelligent searching and digital analytics can positively transform people’s work.

How Is Artificial intelligence Integrated With Intelligent Searching?

Machine learning (ML) algorithms learn independently, without direct human oversight or instructions or rules. This makes Artificial Intelligence (AI) extremely valuable across diverse digital commercial applications – from smartphones to self-autonomous vehicles.

With thousands of end-user searching transactions occurring every second, AI is required to comprehend the queries, rank search results, and filter digital content at scale and in real-time. It performs this process by assembling rules and learnings from end-user searches, then performing on its own internal understandings so as to power the modern intelligent searching engine. So naturally, every major search engine nowadays is an AI powered searching engine.

Intelligent Searching, Insight Engine and Cognitive Searching​

Even though intelligent searching technologies have become more sophisticated over time, end users still face the predicament of not knowing exactly how to formulate a tangible search query to produce a satisfactory result. Ambiguous searching terms, or a general lack of understanding about the available digital database make an efficient search somewhat complicated. Relevant data and digital documentation may be discovered either through the phrases contained in their name or with the backing of elaborately supported synonym dictionaries. There are various ideas for improving searching using AI.

Main Capabilities Of Intelligent Search Engines

Relevant digital data – that is easily accessible – is a key asset for any competitive enterprise. Companies need the right mechanisms and tools to uncover and collect this digital data, as intelligent searching has become a revolutionary technical process using both AI and smart searching algorithms.

Content Aggregation

With AI-based smart search engines, searching routines now examine both structured and unstructured digital data and function above different data types, including rich digital media. In addition, they process all digital data an enterprise may contain across all its different technical platforms, siloed departments, and digital data paths – providing end-users real-time access to such information.

Commodity Extraction

Employees sometimes discover themselves manually entering digital information into a computerised system from a record they have to archive. An intelligent based searching algorithm can automatically accept uncategorised digital data and correctly categorise it. For example, an intelligent searching system can extract names, job skills, and education from a mass of digital CVs so as to gain hiring information wisdom, making this digital data readily available for the process of information retrieval – in real-time.

Concept smart search. Searching information data on internet net

Entity Semantic Searching and Analysis

Using modern advanced searching algorithms, intelligent searching engines go further than simply retrieving surface results. Instead, they use entity semantics and digital analytics to comprehend both the meaning and context of the end-user search and provide relevant search results based on applicability – all according to the context of the user’s search.

NLP Enrichment

Natural Language Processing (NLP) permits intelligent searching engines to analyse digital data, categorise correctly using metadata accordingly, and provide interactive and interesting digital results. According to predictive solutions, these search results may be displayed in the format of digital data sets, insights and data dashboards. These intelligent search engines ‘naturally’ develop their NLP language using time, access to relevant prior end-user searching history, and exposure to bulk metadata – all via an ongoing and repetitive ‘learning’ process.

Intelligent Image Searching

Using what is called a ‘Visual Search’ and programmed digital data recognition instruction set, these searching tools allow the dissemination and fragmentation of digital images into categorised metadata for future searching and subsequent use. In other terms, it can let end-users find specific digital objects in both images and pictures, or find pertinent images according to narratives specified in the end-user search query.


Without an efficient process to search through large repositories of digital information, employees will waste valuable working time researching and searching data they require to perform their roles. If forward-thinking enterprises supply intelligent searching systems, their collective efficiency levels will definitely increase. Businesses can develop business processes using digital character recognition, document image scanning, and digital analysis. The intelligent search engine will automatically tag both old and new documents with metadata and prepare these artefacts for end-user intelligent searching.

Author Bio

Nathan Lewis is a computer science, graduate and expert. Nathan has been in the IT industry for 10 years. During his free time, he likes to spend time with his computer, building AI functionality into software applications.

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