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Exchange server reporting – backbone of healthy Exchange environment

February 24, 2014 No Comments

Organization’s email system plays a very important role when it comes to supporting internal and external communication. One cannot think of running business operations without having a comprehensive and secure email system in place. Email system can be think of as life blood of firm’s communication channel. In recent days, email system plays even an additional role of being a storehouse of the critical data that is very important for business continuity. And when it comes to email system, Microsoft Exchange is the best bate for the IT administrators and decision makers. At least this is what the recent surveys have to say. A recent survey conducted by Microsoft reveals that around seventy percent of organizations in some of the developed countries with more than five hundred installed desktops are using MS Exchange as their email system. Even in small organizations, MS Exchange seems to be the first choice of Admins when it comes to email system deployment. But, just having MS Exchange as email system doesn’t solve the entire problem. These servers need to be consistently monitored, their usage studied, Content, Growth and Traffic analyzed in detail. As then only Exchange environment can be understood in detail and a safe and secure communication process can be ensured.

Now, let’s try to understand in more detail why Exchange server reporting is important:

- Tracking email system usage for each department individually and collectively helps to have a clear view about the requirement of each department and cost calculation.

- It provides a basis to analyze sudden changes in mailbox traffic volume and also prevent email abuse in organization by providing automated mailbox traffic reports.

- Thorough reporting can provide insights into the Exchange performance issues. This can give important inputs for the performance improvements measures.

- Exchange server reporting helps to find trends that can be helpful in generating forecast of the future requirements based on current usage and thus help in future planning.

- Server utilization reports help in studying traffic patterns to design efficient communication system which prevents under utilization and over utilization of Exchange servers.

- OWA access and usage reports ensure it is as per organization’s policy and does not pose any threat to the system.

- Staying complaint to internal and external regulations and standards is a necessity and is very difficult without extensive reporting of Exchange servers.

Exchange server reporting being a highly intricate job, default reporting options like scripting is very difficult to execute even for seasoned Admins.  Time and effort required for such methods make them inefficient and also fail to meet administrators’ requirement in the context of compliance, analysis, investigation and forecasting. To meet these shortcomings a number of professional tools are available in the market, however, any tool to be deployed for this purpose must offer a very simple and user-friendly approach to meet all the requirements. Admins quite often remain preoccupied with more urgent tasks; reporting being a routine affair is usually handled by other users. Hence, before choosing any professional software, must ensure that it is easy to handle and even delegated users can work on it without any issue. Also, professional solution must make certain that generated reports are available to all the stakeholders who might not have access to Exchange servers. This is usually ensured by report scheduling feature which offers the required reports in requisite format even on the move. Tool like Lepide Exchange Reporter can meet all the aforementioned requirements of exchange server reporting.

Considering the importance of Exchange servers in ensuring business communication and the kind of critical data that they carry, their safety and security cannot be left to chance and an advance Exchange server reporting solution must be a top priority for all Exchange administrators.

 

 

 

Author’s Bio: Steve is a technology reviewer and has deep interest in exploring various new technical topics related to network and server management.

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