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Ways Cloud Systems Increase Business Productivity

July 12, 2019 No Comments

Featured article by Henry Grayson, Independent Technology Author

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For most business owners, it’s an important goal that the most efficient processes are achieved while still being economically sound. There are many ways to improve productivity, such as purchasing machines to increase output or getting automation tools to decrease defects. From the IT infrastructure point of view, a lot of business owners are unaware of the risks they are being exposed to in terms of cybersecurity and reliability. One of the common economical solutions to ensure IT reliability is getting into cloud computing systems. It’s a concept that many people have heard of, but few understand. IT operations are becoming increasingly common and advantageous for business processes, and here are the ways how it can increase business productivity:

1. Bid farewell to IT problems.

Cloud systems introduce the opportunity to completely outsource your IT requirements to a third-party company. This removes the burden and risks involved when you’re tasked to maintain an in-house IT system. Having someone provide a cloud system service will carry all the risks and potential difficulties associated with IT systems.

2. Ensure safety and security.

Many companies are wary of the idea of outsourcing IT operations due to the misconception that handling everything in-house is a safer and more secure option. While moving to cloud systems means letting go of some sense of control, the third-party service provider is focused only on looking after your data security as their main priority. They are the experts in the field, with lots of knowledge and experience under their belts, and they are most likely more qualified to keep your data safe than your own in-house team.

3. Improve profits and decrease expenses.

The goal of any business is to generate profits, and minimizing operating costs to an acceptable level can make it much more feasible to achieve that goal. As opposed to the common notion that cloud systems are a big expense, moving to a cloud-based computing system can actually generate considerable cost savings. Moving to a cloud-based system means the removal of upfront costs to establish an in-house IT system, training and employment costs, and other maintenance expenses. Having your small business in the cloud only means a fixed monthly rate based on bandwidth, scale, and flexibility. Having all these systems outsourced reduces the need for support staff, high energy demands, and physical space. All these reductions can translate to actual money being saved on capital and operating costs.

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4. Achieve better communication and connectivity for the workforce.

Studies have shown that reducing communication bottlenecks in the organization can increase productivity by a huge margin. Companies have been known to invest in collaboration technologies to achieve this feat. Cloud systems provide a platform wherein employees from different departments can access important files and documents from wherever they are. This makes it ideal for sales and production teams to collaborate with each other while being physically away from each other.

5. Increase your company’s flexibility.

In the fast world of many industries today, a common strength for successful companies is the ability to adapt to changes in the economic atmosphere quickly. Many businesses have been known to crumble down by being too slow to adapt, as flexibility is a huge strength that companies should embrace in order to survive. Cloud systems will give your company the ability to quickly respond to changing market conditions that isn’t necessarily possible for IT systems in-house. Cloud service providers usually have many setups and ways to help your clients, and these service providers can quickly deliver the changing demands of your clients. This, in turn, gives your business an agile way to respond to market conditions.

6. Manage risks better.

All businesses are exposed to the risk of disaster and calamity, and effort should be exerted to protect your company from these unavoidable risks. In-house data should have redundant protection and backup systems, which are also physically separated from the main business operations. Having your computing loads and data stored in cloud systems removes the physical risk your data is exposed to, and these service providers have their own redundant backup and protection systems that can be much more reliable and safer than what you can establish.

7. Improve your competitiveness.

Clients and customers are being more aware of data security and reliability, and supplier evaluations now commonly include the data handling systems as a major check item. Having a reliable service provider in the cloud to handle your sensitive business data can give potential clients that added confidence in doing business with your company.


When you’re running your own business, improve the services that you give your clients when you transfer your systems onto an efficient cloud system. Your daily operations will become faster, and you’ll be more productive when you outsource important aspects of your business to a cloud system provider. Ultimately, greater productivity will translate into your getting more clients and closing more deals.

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Henry Grayson is an IT specialist who enjoys helping businesses with their IT needs. When he’s not working, he enjoys writing, travelling and cooking in his spare time. One day he hopes to travel to Europe on a tour.



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