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Why and When To Update Your Business Tech

April 9, 2021 No Comments

Featured article by Russell Emmental, Independent Technology Author

Anticipating necessary tech updates or upgrades sounds a little frightening, especially when examining yearly and quarterly budgets. You may be asking: Is an upgrade essential right now? 

The answer depends on the current state of your technology and your business.

You shouldn’t overhaul your whole system or machinery for the sake of change alone. There are legitimate reasons for extensive updates, and those are what to consider.

Your business should anticipate renewing both hardware and software. The two work together to keep your business running, so ensuring they’re up-to-date is vital.

Hardware generally requires less updating than business software. But both can come with a learning curve, so always prepare your employees beforehand.

Below, we’ll discuss why and when to update business hardware and software.


Upgrading Your Hardware

Upgrade frequency will differ between specific hardware.

If you’re in the industrial sect, automation systems are rapidly developing, with new tools released consistently. However, these systems can vary widely in longevity, with lifespans ranging from 10 to 30 years.

One thing to note is that regular maintenance is more cost-effective than regular upgrades. Certain places, like, make maintenance easy by offering products considered obsolete from a developer standpoint but still widely used in industrial settings.

On the other hand, particular hardware requires frequent replacement.

Most IT experts agree work computers require upgrading every five years. Standard desktops or laptops are essential workplace tech. They improve communication, store key data, and benefit almost every business aspect. Computer tech evolves in a way that makes regular upgrades necessary. Otherwise, you risk your company’s security and overall forward momentum.

The timeline isn’t set in stone with phone systems, but the general advice is to assess your system once a year. As long as it is handling your company’s needs adequately, there’s no need to upgrade just yet.

Updating Your Software

You may notice software updates crop up more often than anything else. With both outsourced IT infrastructures and an internal IT team, regular updating is advisable.

Software updates are necessary for beefing up business security, or else you’re vulnerable to data leaks, cyber-attacks, or malware.

Allowing your software to fall behind can also let your business fall behind. According to Forbes, outdated technology or shoddy solutions restricts your company’s ability to adapt to market changes. It also hinders responding to the needs within your organization.

But updates are a double-edged sword. For your IT infrastructure, you may not want to update immediately.

If you, your colleagues, and employees haven’t taken the time to understand a new system, you could also find productivity halted. So before updating software, it’s best to do your due diligence. It’s vital to understand any updated system fully. You also may want to wait to see if anyone reports any bugs on new software, as they occasionally occur and may slow production.

So, while you should update software within a decent timeframe following the release, you want to err on the side of caution.


Upgrading hardware and updating software are two sides of the same coin, though their frequency and cost may differ.

Computers need upgrading every five years, while some machinery can last up to 30 with proper maintenance. On the other hand, business software may even require monthly updates.

With both, your workplace needs to understand what they’re getting into with every new change. A good practice is updating everyone over time, rather than all at once. It will allow everyone to become acquainted with new tech and minimize the chances of production slowing.

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