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Use a Knowledge Base to Improve Inter-Departmental Coordination

June 1, 2016 No Comments

Featured article by David Miller, Independent Technology Author

The odds are very good you’ve read stories about how a knowledge base can help customers out by getting information on a variety of products and services. It can help them to get answers for all kinds of questions that they hold about anything your business might offer. This can especially save them the trouble of having to call a customer service desk for help.

Your customers aren’t the only ones that can benefit from a knowledge base. Your employees can also take advantage of what a knowledge base might have to offer.

Everyone Can Get Information

The need to access information is important. A knowledge base will let everyone in the workplace access information at any time.

For example, you might be running a car dealership and you need to get information on the newest cars that you are selling. Your knowledge base can be updated to get information on individual cars that are coming along. You can use this information to your advantage as you can clearly figure out how your new cars work. In addition, your knowledge base may be updated to feature information on how to maintain these cars. This could be perfect when either marketing cars to people or when getting a maintenance department to learn about using these cars.

The ease of access to information through a knowledge base can make a difference in any business. It ensures that everyone can get the information that they require and that they will be on the same page with each other.

The information can always be organized in any way that you see fit. You can get your knowledge base organized with knowledge management software to get it all into separate sections that are easy to review. This can do well when it comes to finding great solutions.

Share Information

A knowledge base will allow you to share information with other people. You can do this by editing information in the knowledge base and then sending that information out to other people. This allows you to give everyone the newest pieces of information on anything that is important to you.

In particular, your knowledge base will be used as a central location for information. People can update information without having to coordinate anything new with anyone. This allows people to get information quickly and they don’t even have to get in touch with other employees, thus saving them time.

You can also do this for your call center to make it easier for people at a call center to share information in real time. They can share data with each other when it comes to managing help tickets. This in turn allows them to get answers out to customers as soon as possible. It reduces the amount of time it takes for a call center ticket to be answered.

Important For Training

There is always going to be a learning curve when you’re hiring new employees. You need to get them on the same page as the other more experienced employees in your workplace. You have to use a knowledge base to let your new hires learn more.

A knowledge base can be prepared with a tutorial feature that can introduce new people to the basics of whatever your company offers or the processes it works with. You can get different data sections and other pieces of information moved into a tutorial to be used as an introduction to what your business is about.

This can be used by new employees to get a clear idea of what is going on within your business and how it may work. It can certainly make things easier for people to figure out and follow through on so they can get on board with all the other employees in the workplace. Anything that unites employees in terms of what they can do always helps.

The best point about this is that you can get a knowledge base to work for training needs in any way you see fit. You can use a knowledge base adjusted with knowledge management software to make the information easier to follow and use. This in turn should allow for a better total setup when it comes to getting information shared out and used by as many people as possible.

Real-Time Collaboration Is Important

One of the best parts of a knowledge base is that you can access it on a cloud-based network. This means that anyone with a proper online connection and access to a particular account can reach it.

This is perfect for businesses because it allows them to collaborate with each other. The great thing about collaboration is that it is a practice that makes it easier for businesses to grow and thrive. You can use collaboration to your advantage by getting people to share information on new projects or to help get multiple ideas out into the open when getting a good project to run the right way.

No matter what you do, you can use a knowledge base to allow all the employees in your workplace to interact with each other in real time. This can make a real difference when trying to get all sorts of complicated or detailed projects done.

The cloud network feature of a knowledge base especially makes it so people can communicate through any means in real time while accessing the same data as one another. People can contact each other about new ideas on what they want to do with the data in a knowledge base and how to act upon it. The efforts that the base will handle can make a real difference.

Be sure to look into the use of a knowledge base for when you’re getting your business to become more efficient. A great knowledge base will get all your employees to link up together to get the information that they need. It can all help a business to grow while focusing on teamwork.

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